General

The settings made from within this configuration area control the high level functions and behavior of the MyPM application. The settings tab is divided into sub tabs to assist with navigation.

Note that the Material Plnt and Material Types tabs are depreciated and provided for post upgrade reference. Their functionality has been superseded by the introduction of Material Profiles.

Documents

Maintain settings related to documents and files:

Document Download Assistant

The Document Download Assistant supports automatic or prompted download of documents associated with the MyPM user’s Notifications and Work Orders.  The functionality applies to mobile device app versions of MyPM only.  When MyPM is accessed using a we browser it is online and therefore has on demand access to documents (existing SP1 functionality).

  • Assistant Active: If the Assistant is active it will collate the documents attached to Work Orders, Notifications, and their associated technical objects as selected in the object settings below.
  • Auto on Mobile Network: Automatic download of documents is not allowed on mobile networks by default.  Set this option to enable.
  • Work Orders: Include documents directly attached to Work Orders (GOS) or by Document PRT.
  • Work Order Objects: Include documents for the technical objects referenced in Work Orders (e.g. Equipment and Functional Location documents).
  • Notifications: Include documents directly attached to Notifications (GOS).
  • Notification Objects: Include documents for the main Equipment and Functional Location referenced in the Notification.

Note that the last four settings are exposed only when the ‘Assistant Active’ setting in ON.

Document Upload

Control GOS (General Object Services) documents in the application:

  • Document Upload: Allow users to upload documents for Orders, Notifications, FL and Equipment
  • Max Upload Size: Specify the maximum document size that can be uploaded
  • Equipment Docs: Enable show and upload documents for Equipment
  • F. Location Docs: Enable show and upload documents for Functional Locations

Image Settings

  • Save Image to Gallery – When on a mobile device save a copy of the image to the device image gallery. We recommend you Switch Off to conserve storage space over time.
  • Image Quality – Control the quality of images being sent to SAP and whether photos taken are stored on the devices Image Gallery. Note that the quality settings are controlled by the device itself and are not directly relate-able to a specific megapixel setting that work be the same across all devices.

Online Reporting

  • Reporting – Turn on the functionality to display configured online reports.

GEO

Maintain settings related to core GEO. For full GEO settings see GEO – Maintain Map Settings

Latitude and Longitude Characteristics

These values are used in conjunction with the GoogleMap functionality and also the Work Order Near me functionality.

  • Latitude Characteristic – Equipment and FL Characteristic used to store latitude value
  • Longitude Characteristic – Equipment and FL Characteristic used to store longitude value.

Map Settings

  • Use Maps  – Use Map functionality in MyPM
  • Use Google Maps – If set then your company legally must have a Google Map licence sourced by you from Google and for use with asset management
  • Google Map URL – Maintain Google Map API address. Example: ‘https://maps.googleapis.com/maps/api/js?key=x’ where ‘x’ is your companies Google Map API key. Note that the address and key are case sensitive!

Events

  • Log GPS Location – If switched ON then it will records a MyPM users GPS location, if available and authorised by the device, on selected events (like Sync and Inspections). While this provides some very good and relevant information we suggest you consider privacy and employee relations issues when using this setting.

Materials

Maintain material related settings:

Material Goods Issue

  • Goods Issue Movement Type – Specify the movement type that will be used for Material Goods Issues. The SAP standard is 261 (Goods Issue for Order).

Notifications

Maintain settings about Notifications in MyPM:

Notifications

  • User Notifications on Device – If switched ON, then all open Notifications created by the User will be downloaded to the device. This is in addition to Order Notifications AND Profile related Notification.

If you have Notifications that can been open for some time and personnel are generally aware of previous notifications then we recommend not using this option. You should also investigate the use of the Maintain Online Reports functionality for Equipment and FL to query if issues have been reported as Notifications.

See settings for Notification Types elsewhere in the Admin documentation.

Order

Maintain settings about Orders in MyPM. For Order and Order Operational status settings see Maintain Order and Operational Status:

Work Order

  • Order User Assignment – Determines how the Work Orders are selected for a User. Options are:
    • 0 – No Filter All WO for the Users Maintenance Plants will come to the device. Not recommended for production
    • 1 – SAP Standard WO header person responsible for user (HR)
    • 2 – SAP Standard WO Header Work Centre to HR assignment to user
    • 3 – SAP Standard WO Operation Work Centre to HR assignment to user
    • 4 – MyPM WO Header Work Centre assignment associated to the user in the MyPM application – see Maintain Users – Work Centres for details
    • 5 – MyPM WO Operation Work Centre assignment associated to the user in the MyPM application – see Maintain Users – Work Centres for details
    • 6 – MyPM Client specific code which must be written.
    • 7 – SAP Personnel Assigned at Order Operation. Note that this works for User Assignment in the Operation Detail > Internal Tab > Person no field and in the Operation Detail > Reqmnts Assignment Tab > Person field

IMPORTANT – In non Hana DB system, if you are using Options 1 or 7, involving Personnel Numbers, then we strongly recommend creating a new index on the SAP standard table AFVC against fields MANDT, PERNR. This will greatly assist in speeding up the Sync process for systems with a large number of Orders. It will also improve SAP standards reports using this criteria.

  • Field Work Order – Use this Work Order type for creating Work Orders.
  • Allow Equipment Order Create – Allows authorised user to create Field Orders directly from a FL or Equipment. This setting can not be switched on if the WO Type selected above requires a Notification. In that case users have to create Orders from the Notification
  • Allow Incomplete Inspections – If this switch is On then user can mark as Complete Orders with Inspections that are marked as mandatory – with warning. The normal setting would be to have this switched OFF
  • Allow Incomplete Inspections – If this switch is On then user can mark as Complete Orders with Inspections that are marked as mandatory – with warning. The normal setting would be to have this switched OFF
  • Techo Order on Mobile Completion – If checked this will Techo the entire Order on completion. If not set then the Order will just be cleared from the current users list of Orders.
  • Remove TECO Orders – System setting. Orders with SAP Status of TECO will not go to MyPM
  • Remove CNF Orders – When set on, Orders with SAP status of CNF (confirmed) will not go to MyPM
  • Remove MyPM Complete – When set on, Orders marked as Complete by User in MyPM will not go to MyPM on next Sync

Cross Application Timesheets

  • Cross App Timesheet – If set then CATS entries will be created in SAP. If not set then standard WO confirmations will be used
  • CATS Profile – Used in conjunction with setting above. Sets the CATS profile used for all CATS entries.

SAP Web GUI Transactions

Maintain settings for the use of SAP Web GUI transactions when used in browser:

SAP Web GUI Transactions

Use this switch to enable selected Web GUI transactions access from MyPM when accessing using a browser (not via MyPM mobile app). When enabled, the transaction appears as a right hand bottom menu options for:

  • Work Order Detail (IW33)
  • Notification Detail (IW23)
  • Functional Location Detail (IL03)
  • Equipment Detail (IE03)
  • Measurement Point Detail (IK03)

On access it will open a new browser tab for the transaction and display the Web GUI transaction with the ‘object’ entered into the selection field. For this to work the user must have transactional authorisation and access must be enabled in SICF to the SAP Web GUI service (i.e. /sap/bc/gui/sap/its/webgui). Enablement of this service is a SAP Basis Admin function and should only be done on business evaluation and approval.

Sync

Maintain the Sync settings for the My PM application.

Sync Settings

Use these settings to control how the synchronisation works:

  • Delta Sync – Turn on Delta Sync so that only master data changes made since last time are transferred to the device. We strongly recommend is that you activate this for productive use.
  • Full Sync Days – If zero is has not impact. If > zero it forces a full sync every x days
  • Process Inspection on Sync – Processes the inspection results during the user sync. The strong recommendation is that you inactivate this in Production or high volume test scenarios. When deactivated the Inspection results must be processed using a schedule batch job.
  • Restrict Object Data – When switched ON the Sync event will only take the profile specified characteristics for the Objects (FL and Equipment) contained in Work Orders on the device. We recommend switching this ON as this saves on unnecessary mass data from being Synced. Configured lat and long characteristic (defined below) will still be transferred.
  • Sync Prompt Timer – Users that have MyPM open and in menus and lists will be promoted where they have not synced with SAP in approximately this many minutes. They have the option to defer
  • Sync Remind Later Timer – Used in conjunction with the setting above to prompt syncing approximately this many minutes after the last prompt
  • Prompt on Mobile Network – Used to control whether the Sync prompt works when using a mobile connection

Change Events

Change events are used in MyPM to look for and add/ change/ delete objects from user profiles when save events occur in SAP. For example IE01, IE02, IL01, IL02. During periods of mass updates these change events can cause unnecessary load. Switching this setting ON during these periods means that although the SAP change event is triggered the ongoing processing to evaluate and update MyPM data is ignored.If this event is switched off then the administrator should run the program: /SOLTIUS/PM_PROFILE_ADD_MD to refresh the SAP data used by the Sync events for each MyPM profile known to be affected (or all if in doubt).

Tech Objects

Maintain settings related to SAP PM Technical Objects for MyPM:

Equipment

Maintain this setting if you want an additional Equipment label to be displayed as a key display field (such as the Technical ID). You might use this is you have physical labels in assets to identify them and these are recorded in a SAP Equipment field.

  • Addn Equipment Field – the SAP DDIC field name from the Equipment record
  • Field Label – the label name to be used in MyPM

Bill of Materials (BOMs)

  • BOMs Active – Turn of Bill of Material functionality.
  • Restrict BOM Data – Controls whether the BOM’s will be taken to the device for all Functional Locations and Equipment (Switch OFF) or just those associated with the users Work Orders (Switch ON). We recommend switching ON to conserve device storage and improve sync speed

Note that BOM functionality is restricted to Equipment BOM’s and not Material BOM’s.

Sizing

This tab shows read only information about the table sizes used in MyPM. For more information on the MyPM sync process and tables see the following article: MyPM Synchronisation – How It Works.

Last Update

This tab provides summary information on the last changes made to all Core Settings: